Blog – Office Move Organization

Today I am writing about getting you organized for your Office Move Organization.  A worthwhile move plan for a company with 10 employees or 200 involves similar procedures.  Three 3 Basic steps include Breaking to Move into Manageable Phases, Providing Move Packets & Performing Pre Move Meetings.

MANAGEABLE PHASES

All moves have obstacles.  The key to organizing a move is identifying the largest constraint and working around it.  Common Constraints include:

• After Hours Moves
• Stair Carries & Small Elevators
• Limited Truck Access
• Large File Rooms
• Difficult Pieces of Furniture (Granite, 1 Piece Conference Tables)

We solve these common problems by breaking out the inventory into smaller manageable labor phases.  Performing Pre Move Labor with a smaller crew allows us work during business hours. For example, we might Disconnect and Dolly-up furniture prior to sending the larger crew to begin transportation after hours.  We can also Moving Cubicles or File Rooms prior to moving the offices.  Often we will disconnect cubicles during the day, move cubicles after hours starting at 5PM. Reconnect cubicles the following morning prior to receiving the main shipment of furniture at destination.

MOVE PACKETS

The 2nd step in organization is move packets.   Move packets consist of:
• Pre-Printed labels and Signage for each room at destination.
• Furniture Layout Guides indicating to the Movers where to place the furniture in each room at destination.
• Written Instructions, each employee can utilize as a reference guide.
• PC bags that hold Computer cable, mouse, phone, speakers
• Monitor Covers that protect flat screen monitors
Office moves often have crew sizes 4 to 10 times larger than household goods moves.  Therefore, communicating to the crew where items go is critical to a successful move.

PRE MOVE MEETINGS

The final basic step is a Staff Move Meeting.  This meeting typically coincides with your material delivery 4-5 business days prior to the first phase of labor, and takes between 15-30 minutes.  Discussed in the Pre Move Meeting is the Move Packets, labeling systems and proper use of the moving crates.  We also review items commonly found in offices and what to do with filing cabinets, pictures, pc’s, packed boxes, metal shelves and so forth. Often I am asked who should be involved in the Pre-Move Meetings; my answer is always as many people as possible.  The more that hear the basic steps the more successful the move goes.

WRAP-UP

I hope this blog has been helpful.  My name is Kevin Crofoot and I am VP of Sales for KCS Office Moving. This is the second in a series of six blogs and corresponding videos.  The next video and blog will be on “Equipment and Operations,” in an office move.  You can request a quote or find more information at www.kcsofficemoving.com www.youtube.com/houstonofficemover.

Kevin Crofoot
KCS Office Moving
www.kcsofficemoving.com

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